Included by Menshen
Essential Setup
Included by Menshen, at no extra cost.
- One uniform institutional rule: a single disclaimer applied to everyone
- Tenant connection
- SPF configuration
- Handover session
Services · CodeTwo
Email signature
management with CodeTwo
A consistent institutional signature on every company email, implemented by Menshen. The essential setup is on us; full per-user signatures, with banners, are the next step, run by your team or operated by Menshen, your choice.
Menshen resells and implements CodeTwo, and operates it for you if you prefer to delegate. Works with Microsoft 365 and Exchange on-premises.
Organisations worldwide trust CodeTwo
Why CodeTwo
Safe to adopt, and it solves the problem
Why it is safe to standardise
- Full Microsoft 365 Certification: audited and pen-tested by Microsoft, the category's highest security standard
- #1-rated email signature software on G2 (4.8/5, 1,500+ reviews), with multiple 2026 G2 Best Software Awards and TrustRadius Top Rated
- Emails never leave Microsoft's Azure servers
- CodeTwo's solutions are used by 130,000+ organisations in 170+ countries, including Fortune 500 companies
Why it solves the problem
It is also what Menshen configures for you.
- Every device: PC, Mac, iPhone and Android, with no user-side install
- Dynamic Entra ID / Active Directory data: job title, phone and department always current
- Embedded images: logos and banners as images, not attachments or broken "X" icons
- Combo mode: server-side application, visible while composing in Outlook
- Advanced rules: by sender, internal/external, department or language
The problem
Inconsistent signatures say more than you think
When every employee configures their own signature, the result is always the same: wrong job titles, old phone numbers, logos from a brand that has already changed, missing legal disclaimers, and formatting that breaks moving from desktop to mobile. Every email that leaves the company carries that image, dozens of times a day.
The problem is not solved with an instruction manual sent to everyone. It is solved by taking the signature out of the user's hands and moving it to central management, applied server-side. That is exactly what CodeTwo does, and it is what Menshen implements.
How it works
Central management, applied server-side
The technical foundation is the same, from the included institutional disclaimer to full per-user signatures. Your marketing team provides the creative. Menshen handles the implementation; day-to-day operation sits with your team or with Menshen, your choice.
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Step 01
Field mapping
We connect Active Directory or Entra ID fields (name, job title, phone, department) to each signature, so the information always goes out correct and up to date.
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Step 02
Central rules
We define which signature each group of people receives: by department, by country, by role or by language.
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Step 03
Server-side application
Signatures are applied in the mail flow, server-side. They appear in every client and on every device, without depending on each workstation being configured.
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Step 04
Testing across every channel
We validate the result in Outlook desktop, Outlook on the web (OWA) and mobile, before going live.
Who does what
The creative is yours. The technical implementation is Menshen's.
Menshen does not design signatures or banners. The creative belongs to your marketing team or agency. Menshen implements the solution that puts that creative on every email, consistently and measurably.
Your marketing team or agency
The creative
- Logo and visual identity
- Campaign banner art
- Brand guidelines
- Campaign content and calendar
Menshen
The technical implementation
- Implementation and central rules
- AD / Entra field mapping
- Central-update setup
- Testing across desktop, OWA and mobile
- Click-measurement setup
See the solution
CodeTwo in action
The platform Menshen implements for you. The surveys and autoresponders are additional platform capabilities, beyond signatures.
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Central signature rules: Menshen sets which signature each group receives (by department, role, country or language) and CodeTwo applies them automatically. -
A built-in template library, with ready-made layouts to adapt to your brand's creative. -
A visual editor, no HTML needed: contact details, logo, banner and social icons. The creative is your team's; Menshen implements the rules. -
Applied automatically: in the cloud (after sending) or directly in Outlook (desktop, mobile and OWA), as the user composes. -
One-click surveys in the signature, to measure customer satisfaction, with built-in analytics. -
Autoresponders and out-of-office (OOF) messages, managed centrally for all users.
How to proceed
Menshen includes the essentials. Then you choose.
Menshen includes the Essential Setup at no charge on every CodeTwo licence bought through us. For full per-user signatures, with banners and click measurement, you choose how involved Menshen stays.
Next step
Your team operates it
Menshen sets it up, your team operates it (optional workshop).
- Full per-user signatures, with banners and click measurement
- Menshen does the configuration and field mapping
- Your team operates the platform day to day
- Optional enablement workshop
Next step
Delegated operation
Menshen operates the platform for you.
- Full per-user signatures, with banners and click measurement
- Menshen implements and manages the rules, updates and tests
- Your team never touches the tool
- Scope and price set in the proposal
You do not have to decide now. Indicate your preference in the proposal request, or choose "Not sure yet, I would like advice" and we help define the right path. The price of the workshop and of delegated operation is set in the proposal.
Benefits
What your organisation gains
From the institutional disclaimer to the full per-user capabilities.
- Included
Institutional consistency
One rule, applied to everyone. The institutional signature goes out the same on every company email.
- Included
Legal disclaimer enforced
Mandatory legal text is applied to every send, without relying on the user remembering to include it.
- Included
Works without user setup
The signature is applied server-side and appears on every device, including mobile and webmail, with no action from the employee.
- Paid step
Full per-user signatures
Active Directory or Entra ID data by role, department and language, with each person's details always up to date.
- Paid step
Measurable marketing banners
Campaign banners on every company email, with click measurement for your marketing team to track performance.
- Paid step
Central updates
Change once, applies to all. New roles, banners and disclaimers become a central change, with no workstation-by-workstation rollout.
Supported platforms
Works with your email system
CodeTwo works with Microsoft 365 and with Exchange on-premises.
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Microsoft 365
Signatures applied in Exchange Online, valid in Outlook, OWA and mobile, with Entra ID integration.
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Exchange on-premises
For environments with a local Exchange server, with signatures applied in the mail transport and Active Directory integration.
Why Menshen
Implemented by Menshen, run your way
Official CodeTwo Reseller
Menshen resells and implements CodeTwo. The difference is not the licence, which any reseller can sell: it is the implementation. Menshen connects the platform to your environment and gets the rules running. Day-to-day operation then sits with your team, with an optional workshop, or with Menshen, as a delegated operation.
Microsoft Partner in Angola since 2002, in enterprise Microsoft environments across banking, the public sector and energy. Active Directory or Entra ID field mapping, central rules and testing across Outlook, OWA and mobile are routine work for the team, with local support in Angola when you need it.
FAQ
Frequently asked questions
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What does Menshen include at no charge?
When you buy the CodeTwo licence through Menshen, Menshen includes the Essential Setup at no extra cost: one uniform institutional rule (a single disclaimer applied to everyone), the tenant connection, SPF configuration and a handover session. That is enough to guarantee a uniform disclaimer across the whole company. -
Are per-user signatures and banners included too?
No. Full per-user signatures, with campaign banners and click measurement, are a paid next step. You can operate the platform with your own team (with an optional enablement workshop) or delegate operation to Menshen. The price is set in the proposal. -
Does Menshen design the signatures or banners?
No. The creative (logo, banner art and brand guidelines) belongs to your marketing team or agency. Menshen handles the technical side: implementation, central rules, AD or Entra field mapping, updates and testing across every channel. -
Do employees have to configure anything?
No. Signatures are applied centrally, server-side, and appear on every device, including mobile and webmail, with no user-side configuration. -
Does it work with our current email system?
CodeTwo works with Microsoft 365 and with Exchange on-premises. We confirm your specific scenario in the proposal. -
Who operates the signatures after implementation?
Your choice. Your team operates the platform (with an optional workshop), or Menshen operates it for you as a delegated operation. If you are still deciding, you can ask for advice in the form and we help define the right path.
Next step
Request a proposal
Tell us your email platform, the number of users and how you would like to proceed. Menshen prepares a proposal for your organisation's specific scenario.
- A no-obligation proposal, tailored to your scenario
- Works with Microsoft 365 and Exchange on-premises
- Your team operates it, or Menshen operates it for you (delegated)
Request a proposal
Write to us with your organisation's name and what you need. The team responds promptly.
Email info@menshen.netOr call +244 929 887 838+244 912 500 961